What is Contractor Sign In Software?
Contractor sign-in software is a digital tool that streamlines the process of monitoring and recording the ingress and egress of contractors, visitors, and third-party service providers at the premises of an organization. With features like mobile registration, digital check-ins, and pre-programmed badge printing, the company’s facility managers and security personnel can effectively safeguard the workforce, assets, and the entire property.
Significance
Software solutions for contractor and visitor sign-ins are often overlooked. Most companies, even massive conglomerates, tend to stick to more traditional ways, like having guests show their ID cards and fill up a paper form before allowing them in. The truth is visitor management systems offer numerous benefits. Here are some:
Defends against theft and damage – Physical security risks pose numerous consequences to companies. Theft and damage are already incredibly problematic since this leads to cash flow problems and could result in reduced profits and even bankruptcy. The possibility of data breaches through unauthorized access to the company’s physical IT infrastructure is a more serious threat.
Prevents data breaches – In 2022, more than 400 million people were negatively affected by data leaks and exposures. While most of these resulted from crafty hacking techniques, weak physical security in facilities is also a culprit. Visitors not properly vetted can infiltrate restricted areas, forge control credentials, and steal sensitive documents for personal gain.
Increases overall efficiency of visitor registration – Automating sign-in processes is faster, time-saving, and less stressful for both the guest and the front-of-house staff. Not only can the company track and record the entry and exit of people more efficiently, but it can also add waivers, health screenings, and even safety videos.
Ensures compliance with data-related mandates – Physical trespasses on the company’s restricted sites could lead to data breaches. This occurrence doesn’t just damage the company’s reputation. It could also result in hefty fines and penalties when the company is found to be negligent in security measures.
Improves safety toward increased operational performance – When workers feel secure in their environment because access protocols are strictly enforced, they function better and contribute more to the company.
Key Features
Visitor or contractor management systems are built in as a reporting tool in more comprehensive platforms such as ESG (Environmental, Social, and Governance). Fortunately, there are a few software solutions specifically designed for this. Whichever your company chooses, make sure it has the following features:
Workflow customizer or builder
Template creator and conversion
Visitor registration
Document verification
Real-time notifications
Audit trail
Incident management
Reporting
Analytics
Data Security
Integration with access control tools and equipment
Selecting the Right Contractor Sign In Software
Any option in the list can enable your company to maintain a high level of security by streamlining the various processes required to monitor visitors in your premises. Take another look at all of them in the summary below.
Contractor Sign-In Software | Free Version | Paid Plan | Mobile App |
SafetyCulture | Yes | $24/user/month* | Yes |
Envoy Visitors | Yes | $109/location/month* | Yes |
Sign In App | No | $460/year | Yes |
MRI OnLocation | No | $599 annual fee | Yes |
Honeywell Forge Visitor and Contractor Management | No | $69/site/month* | Yes |
Sign In Enterprise | No | Contact for pricing | Yes |
SwipedOn | No | $19/month* | Yes |
The Receptionist for iPad | No | $50/month* | Yes |
Greetly | No | $99/month* | Yes |
LobbyGuard | No | Contact for pricing | Yes |
* billed annually
